: Always cross-check the physical passport photo and number against the details typed in the Word document before signing.
All passports are in good physical condition unless noted otherwise. Remarks (if any): _________________________________
[Insert Travel Agency/Company Name] Contact Number: [Representative's Phone Number] passport handover letter format in word
Date: [Insert Date] Subject: Receipt of Passport for Processing This document acknowledges that [Company/Agency Name] has received the original passport from the following individual for the sole purpose of [insert reason, e.g., visa renewal / travel booking]. Depositor Details: • Full Name: [Employee/Client Name] • Designation/ID: [Insert ID if applicable] Passport Information: • Passport Number: [Insert Passport Number] • Country of Issue: [Insert Country] • Expiry Date: [Insert Expiry Date] The passport will remain in the safe custody of [Company/Agency Name] until the process is completed. It will be returned promptly upon the completion of the aforementioned purpose. Received By: ___________________________ [Receiver's Signature] [Receiver's Full Name] [Designation & Company Stamp] Handed Over By: ___________________________ [Depositor's Signature] [Depositor's Full Name] Use code with caution.
Here is a sample passport handover letter format in Word: : Always cross-check the physical passport photo and
: Dual signature blocks for both the sender and the receiver. 📄 Standard Passport Handover Letter Formats
Disclaimer: This article provides a template for informational purposes. For international travel or employment-related passport retention, consult your organization’s legal department or local labor laws regarding passport holding restrictions. Depositor Details: • Full Name: [Employee/Client Name] •
[Recipient's Name] [Recipient's Title] [Organization/Company] [Organization Address] [City, State, ZIP]
This letter confirms the physical handover of the passport belonging to the undersigned individual/organization representative.