Business Multiple Person How To Address A Letter To Multiple Recipients Example !free! Jun 2026

When addressing a letter to multiple people, the order of names matters immensely. If you are writing to a CEO and a Manager, the CEO always comes first. If you are writing to two equal partners, alphabetical order or seniority is acceptable.

Do you list every name? Do you use "CC"? What if the recipients don't know each other?

If they don't know each other, avoid grouping them. Use "Dear Colleagues" or "Dear Stakeholders." If they do know each other: When addressing a letter to multiple people, the

The "Inside Address" is the block of text at the top of the letter (above the "Dear..."). When addressing multiple people here, list their names on separate lines or grouped together depending on space. Sarah Jenkins, Director of Operations Michael Scott, Regional Manager 123 Business Lane Scranton, PA 18503 Something went wrong and an AI response wasn't generated.

| Scenario | Address block includes | Salutation example | |----------|----------------------|--------------------| | 2-3 people, same company | Names + shared company | Dear Ms. X and Mr. Y: | | 4+ people, same company | Department or team name | Dear Committee: | | Different companies | List names + companies, or send separate letters | Dear Project Partners: | | Main person + others for info | Main person only; others in cc: | Dear Main Recipient: | | Unknown/rotating person | Job title only | Dear Hiring Manager: | Do you list every name

: Order names based on seniority (highest rank first) or alphabetically by last name if they are of equal rank. Example Formats Header Example Salutation Example Same Company

Dr. Aisha Khan Mr. Rohan Khan Khan & Associates Law If they don't know each other, avoid grouping them

Dear Mr. [Name] and Ms. [Name], (if they have different last names) Dear Mr. and Mrs. Henderson, 5. Using "To Whom It May Concern" vs. "Dear Team"

Mr. Liam O’Connor Chief Financial Officer

Treat each recipient as a separate block. Include their full address.

For different companies, it’s often clearer to send identical letters individually, each with a single recipient’s address.